Add a Vendor
A "vendor" is someone who you are paying for goods or services using the AP system. A
vendor must exist in the system before a check can be issued or an AP transaction can be
recorded against them.
Vendors are global in TOPS [ONE], meaning they only need to be added once for your community. Once they have been added, a bill can be entered for a vendor in any community in your portfolio.
This article will go over how to add a new vendor.
Step By Step
1. Click on Accounts Payable and Vendors.
2. Click Actions then Add Vendor
3. Fill in the fields with the vendor's information
Vendor ID Abbreviation for the vendor name, this can be up to 10 alphanumeric characters.
Vendor Name The name of this vendor as you would want to see it on checks and reports.
By default, the phone numbers are Listed
If you don't want the phone number listed, click the word listed. It will change to Unlisted in a green box
To remove a field, Click the "X"
To add a field, click the +Add button
To Add a phone number with an extension, select Work
Add a Vendor Email for the ability to email work orders to the vendors.
Federal Tax number
4. Click Save when finished