Owner Prepaid Application

TOPS [ONE] Version, Last Updated 07/17/2018



Applying prepayments will take owners' prepaid amounts and apply them to owners' outstanding balances.

This guide will cover how to apply prepayments.


Best Practice

We recommend applying prepaids before you

-Apply Late Fees

-Charge Interest

-Run Collections 

-Run Delinquency Reports


This will prevent owners from appearing on both the Aged Owner Balance report and the Prepaid Balance Report. 


Step By Step


1. Click Accounts Receivable

2. Select AR Charges

3. Click Apply Prepaid 

4. Select the Post date.

This is the date the prepaid application will post to the owners' ledgers and the general ledger. 


5. Click Accrue.

 Now you should be on the APPLIED PREPAIDS REVIEW ACCRUED page.



If a change is needed, select Actions > Edit

You can edit post date, GL accounts, owner prepaid application amounts.

You can also remove an owner altogether from the prepaid application.

Finally, it's time to post the prepaid application.

6. Click Post.



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