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TOPS [ONE]- Owner Prepaid Application

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TOPS [ONE] Version 4.2.0.3, Last Updated 07/17/2018

 

Description

Applying prepayments will take owners' prepaid amounts and apply them to owners' outstanding balances.

This guide will cover how to apply prepayments.

 

Best Practice

We recommend applying prepaids before you

-Apply Late Fees

-Charge Interest

-Run Collections 

-Run Delinquency Reports

 

This will prevent owners from appearing on both the Aged Owner Balance report and the Prepaid Balance Report. 

 

Step By Step

 

1. Click AR ACCOUNTS PAYABLE.

2. Select AR Charges.

3. Now you'll be on the Charges page. See the breadcrumb trail to verify.

4. Click Actions and select Prepaid.

5. Under the settings section, select which charge codes prepaid balances will be applied to.

6. Select the Post date.

This is the date the prepaid application will post to the owners' ledgers and the general ledger. 

 

7. After selecting the date and the codes, click Accrue.

8. Now you should be on the APPLIED PREPAIDS REVIEW ACCRUED page.

9. Review everything. 

If a change is needed, select Actions > Edit

You can edit post date, GL accounts, owner prepaid application amounts.

You can also remove an owner altogether from the prepaid application.

Finally, it's time to post the prepaid application.

10. Click Post.

 

 

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