Enter a Handwritten Check

Version: 5.2.0.6

 

Description 

Sometimes, you've already written a check and handed it to the vendor.  This is handled within TOPS as a Handwritten Check, which enters both the invoice AND the check at once.  

The following steps will demonstrate how to enter a handwritten check.

 

Step By Step 

 1. Click Accounts Payable then Enter Bills

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This will open the Enter Bills page 

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2. Enter the following information 

Vendor 

Type in the vendor name  

Type

Select Hand Written

Scheduling

This Time Only

Schedule- Accrue and Notify Me

Schedule Jobs will appear at the bottom of the page if you select this option 

 

3. Fill out the information under the Details section

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Invoice #

Reference- What the entry is for

Check Number

Bank

Invoice Date The actual date the Bill was issued

Effective Date

Due Date

Amount

Bill Distribution -Where the entry will hit your General Ledger accounts

4. When finished, click Post 

 

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