Vendor - Vendor Contract Information

Version: 5.2.0.6

Related Links

Vendor Insurance Information

Report of Independent Contractors Overview

Report of Independent Contractors

Data Needed for Report of Independent Contractors

Description

Vendor Contract information is required for the Report of Independent Contractors. Each vendor can have a contract for each community. 

This guide will give you step-by-step instructions on adding, editing, and deleting Contract Information to a Vendor on TOPS [ONE]

In This Article

Add Contract Info

Edit Contract Info 

Delete Contract Info

Adding Contract Information 

1. Click Accounts Payable then Vendors. Select the vendor you want to edit.

2. Go to the Contracts section, click +ADD  

3.  Search the Community to associate the contract to. 

4. Enter the Contract Name

5. (Optional) Enter the Contract Description. Can be used to describe the contract terms of the vendor.

6. Enter Contract Start Date - End Date 

If the vendor has a payment recorded in the system, the start date will default to that date. If this is a new vendor, the start date will default to the current date. 

7. (Optional) If this is an Ongoing contract, enable the Ongoing toggle 

8. (Optional) Enter the Contract Amount  

The Amount Paid YTD (Year to Date)  total amount paid to vendor YTD by this community.

9. When finished, click Save 

You will be able to see an overview of their contracts. 

Edit Contract Information

1. Click Accounts Payable then Vendors. Select the vendor you want to edit.

2. Go to the Contracts section, and click the icon for the contract to delete. 

 3. Edit the Contract information as needed. 

4. To complete and save the changes, click  

Delete Contract Info

1. Click Accounts Payable then Vendors. Select the vendor you want to edit.

2. Go to the Contracts section, and click the icon for the contract to delete. 

3. Verify the selection.

If successful, the following message will appear at the bottom left of the screen.