Applying Charges with TOPS Pay owners

Related Links

TOPS Pay Registration and Setup

TOPS Pay Create Automated Charges


Once the TOPS Pay setup is complete for the Community and homeowners, you can start processing charges.


How do I apply charges? 

Follow the instructions in the article below on how to apply charges. 

How to Apply Charges w/TOPS Pay


What was that pop up about? 


When processing charges that include TOPS Pay candidates, they'll get an email like the one below the day the charge is posted, 1 day before the payment is withdrawn, and the day the payment is withdrawn from the primary account the owner has selected. 



After you post the charge, you will see an In Progress- Cash Receipt transaction on the Owner/Property activity feed. 



After the charge is posted, the owner will have 3 business days to make any edits to their payment method, or to disable AutoPay. 

If an owner disables AutoPay before the payment is withdrawn, they will not be included in the TOPS Pay Cash Receipt batch and will be responsible for paying the charge by sending in a check or paying in another manner at the office. They will no longer be directly debited based on the charge.


Was this charge accidentally posted? Or do you need to stop the funds from being deducted from the owner's accounts? 

Delete the transaction from the activity feed.


What happens after the 3 days? 

Time’s Up! When the countdown ends, TOPS [ONE] creates the TOPS Pay Cash Receipt Batch. And the money will be withdrawn from the owner's account. 

Depending on the bank, it can take up to an additional 3-5 business days for the money to actually be deducted from the homeowner's bank account. 


Cash receipts are Posted 

The cash receipt will change from In Progress to Posted. Once the payment is posted, the cash receipt will include the check number.


Where does the money go? 

Once the money is deducted from the homeowner's bank account, it can take up to 2-3 days for the receivables to be deposited to the communities primary bank account.  



Date Processed (Example)  Action 
1st of Month Process Charge 
4th of the Month Post Cash receipt Batch (+3 Days) 
7th of the Month Debit Owner Bank account (+ 2-3 Days depending on the bank) 
10th of the Month  Monies are deposited to the community's primary bank account (+2-3 Days)  



Did you find this article helpful?

3 out of 8 found this helpful