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Balance Sheet Report

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 Description 

The Balance Sheet is a listing of the community's assets, liabilities and equity in either a standard or fund balance format. The following guide explains the two balance sheet types as well as the various report and scheduling options.

 

Balance Sheet vs Balance Sheet by Range 

 

The Balance sheet groups accounts by account type: Asset, Liability, Equity. For example, all accounts designated as equity will be grouped and totaled.

 

The Balance sheet by Range also groups accounts by type, but goes further by displaying the different account ranges for each account type. For example, if there are two account ranges that designated as equity, they will both show on separately under assets on the report.

 

 

 

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How to Generate/Export

1) Click Reports and select Standard. Select your report 

2) Edit the As of Date, Sort, Cost Center settings.

Options-  Hides the editable report options.  

Schedule - Email reports on a schedule, or as a one-time email. 

As of Date - Balance Sheets are always printed as of particular date, not a date range. They automatically show YTD GL account balances. The default is always the end of the current accounting period, but you may choose another date as needed.

SortSelect an option to arrange the report by your preference 

Cost Center - Filter by cost center

Consolidate Cost Centers- Consolidate cost centers rolls the amounts up to the account level

Show Net Income By Cost Center Net income is computed by adding the income minus the expenses. Net Income by Cost Center computes the amount separately by individual cost center. It then displays the amounts as “Net Income – Cost Center Name”.

3) Edit your Export Parameters

Export Orientation   Portrait/Landscape   

Export Font Size        Large/Small 

Show Run Date/Time   This feature is on by default. Disabling will remove the timestamp on the top right of the exported report 

Show account Number  This feature is on by default. Disabling will remove the account numbers, and only leaving the account name. 

Header Row Border  This feature is on by default. 

1st Column Border 

Banded Rows (Shading) 

Gridlines 

Export Format 

 

If you made any changes, click  to see the changes in the balance sheet on screen or before exporting.

Once you're finished, click 

This will download the exported report to your default download folder.

 

 

How to schedule Reports  

1) Click  Schedule. This will display the scheduling options.

 

2) Schedule -Will let you email reports at a scheduled time, or as a one-time email. 

Frequency- How often you want the reports to automatically be sent. (Once, monthly, quarterly, etc.)

Permitted Days-pick which day you want the reports to run, if you don't want the report to run on a specific day, unselect those days.

Start Date- Select the day you want to start the scheduled reports

End Date- Select the date you want the scheduled reports to end. 

End Time- Select the time you want the reports to stop running. 

Recipient- Type in the email where you want the reports sent

3) Click Schedule at the bottom of the screen

 

You can go to Automation to see this scheduled job. 

 

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