Fund Balance Sheet Report


This report shows a list of the balances in all general ledger accounts broken down by funds.

You can view this report on screen, or you can export it to print it. This guide will also give you instructions on how to schedule the report to be emailed to a recipient automatically. 


Fund Balance Sheet VS Fund Balance Sheet by Range 

The main difference between the two is that Fund Balance Sheet by Range will break down the accounts by the ranges that were set up in your General Ledger, instead of it being in one long list. 





How to Generate/Export

1) Click Reports and select Standard. Select your report 


2) Edit the As of Date, Sort, Cost Center settings.

As of Date - Date used for calculating balances.

Sort - Arrange the report by your preference 


Consolidate Cost Centers- Consolidate cost centers rolls the amounts up to the account level


Show Net Income By Cost Center Net income is computed by adding the income minus the expenses. Net Income by Cost Center computes the amount separately by individual cost center. It then displays the amounts as “Net Income – Cost Center Name”.



3) Edit your Export Parameters

Export Orientation   Portrait/Landscape   

Export Font Size        Large/Small 

Show Run Date/Time   This feature is on by default. Disabling will remove the timestamp on the top right of the exported report 

Show account Number  This feature is on by default. Disabling will remove the account numbers, and only leaving the account name. 

Header Row Border  This feature is on by default. 


1st Column Border 


Banded Rows (Shading) 




Export Format 


If you made any changes, click apply to see the changes in the balance sheet on screen or before exporting.

Once you're finished, click export.

This will download the exported report to your default download folder.


How to schedule Reports  

1) Click  Schedule. This will display the scheduling options.


2) Schedule -Will let you email reports at a scheduled time, or as a one-time email. 

Job Name  - Name that can easily identify the job

Frequency- How often you want the reports to automatically be sent. (Once, monthly, quarterly, etc.)

Permitted Days-pick which day you want the reports to run, if you don't want the report to run on a specific day, deselect those days.

Start Date- Select the day you want to start the scheduled reports

End Date- Select the date you want the scheduled reports to end. 

End Time- Select the time you want the reports to stop running. 

Recipient- Type in the email where you want the reports sent

3) Click Schedule at the bottom of the screen


You can go to Automation to see this scheduled job. 


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