Journal Entries - Schedule Automatic Reserve Transfers


TOPS [ONE] Version, Last Updated 07/25/2018



Creating a Journal Entry in TOPS [ONE]; input the credit and debit sides of your transactions to keep the books up to date and correctly balanced! 


Step By Step

1. Go to General Ledger and select GL Journal Entries.

2. Select Actions and click New Journal Entry.

3. Fill in the following information in Details 


Either type it in or use the calendar icon to select a date 


This is the easily identifiable name that will see on the activity feed for this transaction


Describe this entry 

Scheduling Set the Scheduling setting to Schedule- Accrue and Notify Me 


At the bottom of the page, you will see the Schedule Job Settings 


Frequency- How often you want the reports to automatically be sent. (Once, monthly, quarterly, etc.)

Permitted Days-pick which day you want the reports to run, if you don't want the report to run on a specific day, unselect those days.

Start Date- Select the day you want to start the scheduled reports

End Date- Select the date you want the scheduled reports to end. 

End Time- Select the time you want the reports to stop running. 


In the Line Items field select the folder icon to add your first account for the transaction


4. Select an account by searching the account name or number 

5. Enter the amount in either the debit or credit field for the first account then press the to the right to add the next account.

6. Repeat for all remaining accounts in the transaction.

The Debit and Credit sides of the transaction have to show a 0 difference denoted by the Running Balance at the bottom of the transaction once this is done, press ADD at the top right of the page


Review the transaction for accuracy and make any changes before pressing ADD at the top right


Success!  you have posted your Journal Entry you will be taken to the entry afterward


Pro Tip

Remember: if the Debit and Credit sides do not amount to 0 in the Running Balance, the transaction will not process!



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