Applying NSF Fee to Owner Account

TOPS [ONE] Version 4.2.3.7

 

Description

An NSF (Non-Sufficient Funds) fee is normally charged by a bank when the bank is unable to process a check due to insufficient funds (aka bad check, bounced a check., etc.).  Depending on community policy, the exact NSF fee amount, or a standard NSF fee amount, can be passed on to the homeowner using an NSF Fee charge.

NSF Fees can be posted to a homeowner using either of these two options:

  • The fee can be applied to a homeowner during the Backout Payment option, or
  • Manually applied to a homeowner as an AR, Adjustment

 

Option #1:  Apply NSF Fee during Backout Payment Option

1. Click Portfolios then Communities. Select the community you want to work in. 

2. Click Accounts Receivable then Cash Receipt

 

2. Click Backout Payments

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3. Complete Backout Owner Payment screen

1. Community Name 

2. Owner Search the owner by entering their name or property address

3. Post Date Enter the post date for the NSF Fee charge

4. Current Batch This field is displayed after an owner is selected.  The field displays all AR checks posted to this owner.

 

4. Select the transaction to charge the NSF fee on. 

5. Once selected, make a selection on NSF Fee 

Select NO, will proceed with backout check option, but no NSF fee will be charges

Select YES, will add option and option to enter NSF fee amount.image008.png

Once NSF Fee options are selected:

6. Accrue to Continue

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7. Click Post to complete the transaction 

The Backout Payment – Batch # XXXXX POSTED screen will appear.

 

Option #2:  Manually adding an NSF Fee to Homeowner

1. Click Portfolios then Communities. Select the community you want to work in. 

2. Click Accounts Receivable then Cash Receipt

3. Select Add Charge

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Complete the Add Charge page

4. Community

5. Owner Name 

6. Adjustment Type  Leave as “Add Charge”

7. Post Date Enter the post date for the Adjustment

8. Adjustment  Use this area to adjust an existing NSF Charge, or as shown below, select the NSF Fee Code from the drop-down arrow selector

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Depending on the name set for NSF, it may be different than the screenshot above. Go to Codes to verify the charge name. 

9. Then, add the amount of NSF Fee in its respective box.

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10. Once NSF Fee amount is entered

11. Select Accrue to Continue

12. To complete the transaction, click Actions then Post 

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