Automate Late Fees

TOPS [ONE] Version 4.2.0.3, Last Updated 07/25/2018

 

Related Links

Add Assessment Codes

Add Special Assessment Codes

 

 

Description

This guide covers the steps needed to apply late fees in TOPS [ONE].

 Note: Late fee amounts or calculations must be set up in the Assessment Code.

 

Best Practice

We recommend applying prepaids before you

-Apply Late Fees

-Charge Interest

-Run Collections 

-Run Delinquency Reports

 

Applying Prepaids will prevent owners from appearing on both the Aged Owner Balance report and the Prepaid Balance Report. 

 

 

Step By Step

1. Click Accounts Receivable then Charges

2. Select the Apply Late Fee

3. The Function drop down will default to Apply Late Fee

4. Adjust Post Date as needed 

Your post date needs to fall within your current period 

5. Under Scheduling Select one of the following options 

1. Schedule

Accrues the charges and notifies to review and post the transaction

2. Automate

Accrues and posts the charges without any further user interaction. 

6. Select the Codes by enabling or disabling the toggles

7.  To charge late fee's on the current months' balance, enable the Current Month Only toggle

 

8. Schedule Job 

Fill in the information requested  

9. Once you've filled out the information, select Schedule or Automate on the top right corner

 

Where do I see my scheduled/automated jobs? 

View/Edit Scheduled Jobs

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