TOPS [ONE] Release Notes (Version

Release Date January 4th, 2019


The TOPS [ONE] development team continues to add new features and updates to the application. 

The following new releases will be live in TOPS [ONE] today. As a web-based product, there is no action for users to take. Your TOPS [ONE] platform will automatically be updated in the cloud.

Here's what's new:



  • Community - New Co-Op Market feature
    • Number of shares times the share amount has been added to the assessment code type
      • Codes - Added new assessment calculation method  
      • Number of shares has been added to the Property profile
      • Share Value is assigned at the Code Category
      • Assessment amount is then calculated

Accounts Receivable

  • AR AdjustmentsThe AR adjustments feature has received an overhaul.  Standard Adjustments has been enhanced to allow all types of single owner adjustments on one screen. Also, new to TOPS [ONE], we introduce Batch Adjustments. 

    • Add / Waive / Pre-paid Adj.– Move a balance from one code to another in just one screen, even Pre-paid balances. y

    • Batch Add – The purpose of Batch Add Charge is to apply a charge to a group of owners as efficiently as possible.

    • Batch Waive - The purpose of Batch Waive Charge is to make a negative adjustment (up to the amount owed) to a group of owners as efficiently as possible. 2

  • Payment Adjustments – Now users have the ability to edit a posted cash receipt. This is useful to fix payments without having to delete and re-enter the payment.3

  • Miscellaneous Cash Receipts – Enhanced to receive multiple checks, references, and descriptions in one Misc. Cash Receipts.
    • Single Check
      • Check Amount is entered into the Detail level
      • Check number at the Detail level

    • Batch of Checks
      • Total Auto-populates the batch amount
      • Check number can be added to the Reference line at the Distribution level
      • No check# at Details level


  • New Parameters
    • Suppress Equal Entries (Default)

      • This will suppress apply charges & enter bill transactions for Cash Accounting
  • New Reports
    • General Ledger Detail Report  The GL Detail is a transaction detail report. The report shows General Ledger activity for a given time period, generally the current accounting period.  The report lists General Ledger accounts with a beginning balance, activity within the defined period, and an ending balance. The report is commonly used for audit purposes.
    • Truncate
      • Compresses to one row

    • Budget Reports-  The budget report now has two other formats. 
      • Budget – P&L Format
      • Budget – P&L Range

    • Trial Balance - The trial balance is an internal report run at the end of an accounting period, listing the ending balance in each account. The report is primarily used to ensure that the total of all debits equals the total of all credits, which means that there are no unbalanced journal entries in the accounting system that would make it impossible to generate accurate financial statements.
      • Simplified to include all accounts

      • Should always balance to zero

  • Accounts Receivable Reports 
    • Updates available on the following reports
      • Aged Owner Balance
      • Collection Status
      • PrePaid Owners
      • Owners AR Activity
      • Owner Balance
    • Group by Section6
    • Export Enhancements
      • Parameters available

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