TOPS [ONE] Release Notes (Version

Release Date September 10th, 2018


The TOPS [ONE] development team is adding multiple new additions and updates to the platform today.

The following new releases will be live in TOPS [ONE] today. As a web-based product, there is no action for TOPS [ONE] users to take. Your TOPS [ONE] platform will automatically be updated in the cloud.

Here's what's new:


Accounts Payable

  • Enter Bills 
    • Added a new field: Bill Amount. Users will enter the total bill amount to be distributed. Bill amount must match the total sum of the distributions before posting

  • New Feature - Vendor Default Distribution 
    • New bill distribution rules can be set for a specific community/vendor relationship, allowing users to set specific distribution accounts as well as default proportions:

    • When entering a new bill, the bill amount will properly distribute based on the existing rule. Edits can be made at this time before posting (remove accounts, change amounts, etc):

General Ledger

  • Journal Entry - Enhancements
    • Reversing Entry Changes
      • Reversing entries are no longer scheduled via Automation. When posting a journal entry, if the Reverse This Entry Next Period is selected, the reversing entry will post immediately to the reversing date that was set
      • Reversing entries MUST occur in a future period (date defaults to the 1st of the next accounting period)
      • Added a link in the activity feed that references to the reversing entry. The reversing entry has a link to original entry as well

    • Reference and Description
      • Added Reference and Description fields to each entry within the batch. These will display in activity feeds, reports, and other appropriate output:

    • Posting Report
      • A new posting report option is available in the actions menu of posted journal entry batches. Clicking this will lead the user to the new posting report UI:

      • Entries can be ordered by original entry order or by the GL account number
      • Export will list any comments and/or tasks that have been added to the batch

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